Convention

Research & Bidding

  • Feasibility and Viability on conventions to be held in the coming years
  • Preparation of Bid documents including supporting letters, budget, program and venue

Venue Selection

  • Comparison study and negotiation on venues
  • Recommendation of room allocations for program fit

Congress / Conference Technology

  • Website Design & Online Services
  • On-line and on site registration, collection of fees and comprehensive real-time statistical reports on registration numbers
  • Implementation of audivisual equipment, conference apps, use of social media for the life cycle of the event and on-site networking solutions
  • Online abstract system

Finance / Budget / Cash flow Management

  • Propose and manage budget
  • Tracking of conference actual revenue and expenses against proposed budget
  • Closing of conference account
  • Management of bank accounts, cash flow, taxes, preparation of accounts etc. as well as invoicing and payments

 
Speakers & Program Management

  • Management of scientific and non-scientific programs
  • Coordination of the speakers, the planning of the sessions, the overall logistics related the contents of the congress program, and the production of a program overview
  • Speaker administration which includes liaison with invited speakers on overses and local travel arrangements

Technical & Scientific program development

  • Conference Final Program Book
  • Abstract /Proceeding Books Publication.

 
Marketing & Promotion

  • Formulate Marketing Plan for the Congress / Convention.
  • Development and execution of a congress marketing & promotion strategy, production of the various announcements and program as well as promotional material, social media campaign and presentation / representation of the event tpotential participants, sponsors or other stake holders.

 
Exhibition Management

  • Comparison study of exhibition space, preparation of exhibitor prospectus and exhibition manual. 
  • Theme and layout concept, architect the floor plans with spatial considerations, the sales and allocation of stand spaces, stand services, invoicing, and the cordination of set-up and dismantling of the exhibition. 
  • Special booth designs.

 
Sponsorship Management

  • Identification and development of sponsorship opportunities and guidelines, the sales and marketing of sponsorship opportunities tpotential sponsors and delivery
  • Preparation of sponsorship kit for marketing

Abstract Management

  • On-line abstract handling and/or paper abstract handling, the abstract review process, production of an abstract publication, etc.

 
On-site Management

  • Selection, contracting and cordination of supplier services required and the on-site management of the event

Congress Materials and Prints

  • Design and production of any and all congress supplies such as programs, badges, bags, etc.

General Management

  • Insurance, staff training and HR, data management and client satisfaction) Corporate Social Responsibility (should include recycling initiatives, carbon- offset possibilities)
  • Fair Trade considerations, and the use of suppliers with an active green policy

Logistics & On Site Operation

  • Pre Con Meetings
  • Room setup and arrangements with venue
  • F&B management during event
  • Transportation management

Accommodation, Ground Services & Social Programs

  • Hotel booking blocks, allocation of hotel rooms to individual participants and/or groups, payments, management of modifications, reporting, etc.
  • Proposal, sales and management of various social program activities such as opening & closing ceremony, gala dinner, etc.
  • Proposal and implementation of an accompanying participants’ program
  • Pre and post congress events and logistics

Affiliates

  • ICCA
  • CIC
  • PCO Australia
  • Myceb
  • MACEOS
  • MSC

Not sure where to start?
Write to us or call us at +6013 435 5951 or +6013 430 4934

Contact Us

My Meeting Partner

My Meeting Partner
1-4B, Incubator 1, Technology Park Malaysia
Bukit Jalil, 57000 Kuala Lumpur
MALAYSIA

+60 13 435 5951
hello@anderesfourdy.com